Features/ Payroll

Payroll that closes
by the 1st.

Salary structures, attendance pull, statutory deductions, payslip PDFs, NEFT bank file — automated, end-to-end, with audit trails on every step.

Salary structures

Build the structure once. Apply per-employee.

Define salary components — Basic, HRA, DA, Special Allowance, custom allowances — as percentage of CTC or fixed amounts. Per-employee overrides for unusual cases. Statutory deductions (PF, ESI, PT, TDS) computed automatically from the right base.

  • ●Component types: earning, deduction, employer contribution
  • ●Configurable taxability per component
  • ●Effective-from date — historical structures preserved for audit
  • ●Per-employee overrides for negotiated packages
  • ●Loans + advance recovery automatically deducted from monthly net

Example: ₹8 LPA structure

ComponentMonthly
Basic₹26,667
HRA (40%)₹10,667
Special Allowance₹26,000
Conveyance₹3,333
Gross₹66,667
PF (12% of basic)−₹3,200
PT (Tamil Nadu)−₹208
TDS−₹4,167
Net₹59,092
Monthly run

Five clicks to closed payroll.

Pulls attendance, applies LOP, computes statutory, generates payslips, signs PDFs, dispatches by email/WhatsApp.

1

Run payroll

Pick month + branch. Engine pulls attendance, leave, OT, loans.

2

Review draft

Per-employee preview. Adjust LOP, OT, bonus, manual additions/deductions.

3

Approve

Status: PROCESSED. Payslips minted, Zoho Books journal posted.

4

Bank file

NEFT export — download or push to your bank's host-to-host channel.

5

Send payslips

Email + WhatsApp dispatch. Acknowledgement tokens track receipts.

Payslips

Payslips your team can actually read.

Per-employee language preference: English, Hindi, Tamil, Telugu, Kannada, Malayalam, Marathi, Gujarati, Bengali, Punjabi. Devanagari and South-Indian script fonts bundled — no missing-glyph squares.

  • ●PDF generation via WeasyPrint with Lohit Indic fonts pre-installed
  • ●Branded templates — your logo, colors, contact info
  • ●PDF signing — optional digital signature for authenticity
  • ●Send via email + WhatsApp — admin picks channels per recipient
  • ●Acknowledgement tracking — every send mints an ack token; one tap to mark received
  • ●Self-service download — historical payslips available in employee portal

Languages supported

English
हिन्दी (Hindi)
தமிழ் (Tamil)
తెలుగు (Telugu)
ಕನ್ನಡ (Kannada)
മലയാളം (Malayalam)
मराठी (Marathi)
ગુજરાતી (Gujarati)
বাংলা (Bengali)
ਪੰਜਾਬੀ (Punjabi)
Advanced payroll

Loans, reimbursements, bonus, settlement — all wired up.

Loans & advances

Disburse, schedule installments, auto-deduct from monthly payroll. Closure types: regular, settlement, waiver.

Reimbursements

Travel, mobile bills, internet — claim via app, manager approves, credited as Other Allowance next payroll.

Bonus payouts

Festival, performance, retention — flagged by HR, paid in next payroll, separate Bonus column on payslip.

Full & final settlement

Resignation triggers F&F flow: leave encashment, pending bonus, gratuity, notice-period adjustment, final NEFT.

Investment declarations

Section 80C, 80D, HRA, home-loan interest — employees declare; TDS auto-recalculates.

Form 16 Part B

Year-end PDF generation per employee with full statutory breakup.

NEFT bank file

Standard format your bank ingests directly. Per-bank format if needed.

Tally export

XML voucher export for Tally Prime — salary expense, payable, statutory dues all bookkept.

Zoho Books auto-post

Every approved payroll auto-posts a journal to Zoho Books. See integrations →

Run a parallel payroll.

Send us your last month's payroll register — we'll re-run it on Garuda HR and show you the same payslips with our calc engine. Free, no obligation.

Set up parallel run → Open the demo